The Secretary shall keep a record of all proceedings and correspondence, which will be made available to members at reasonable times. The Secretary shall maintain a record of all Board resolutions in an appropriate written format, shall ensure advance notice of all Board and general membership meetings are issued to the members and shall inform members of every cancelled or rescheduled Board and general membership meeting. Copies of the By-Laws shall be distributed to new members upon their request and made available for reference during all CDARPO meetings.

The Treasurer shall account for all monies collected and disbursed and shall render written monthly financial reports to the Board. The Treasurer’s records must include specifics of all credits and debits and documentary support for each disbursement. Written monthly financial reports shall also be rendered to the Board and to any CDARPO member in good standing upon request by the Member. The Treasurer shall maintain the official membership roster, including a record of all members in good standing. The Treasurer, with the advice of the Board, will attempt to place CDARPO funds into financial accounts which will yield the highest reasonable rate of return. The books and records shall be maintained using computerized bookkeeping software. The Treasurer must turn over records, books, and accounts to the newly elected Treasurer immediately upon installation and following an audit. If the Treasurer succeeds him/herself, the audit will be required annually. The audit will be conducted by a committee comprised of at least three members appointed by the Board. The committee shall apply generally accepted accounting and auditing principles when conducting the audit.